Camera Ready Instructions

Step 1: Registration

At least one of the authors must register to the conference, pay the conference fee, and present the paper in person, at the conference. Failure to do so will result in the paper not being included in the proceedings. When you register, you have to provide the EDAS code(s) of your accepted paper(s).

to the registration page

Step 2: Paper Formatting

Your paper must be formatted following exactly the standard IEEE 2-column conference templates and uploaded to EDAS. LaTeX formats are found here. You can also use the sample template for Microsoft Word, although we strongly recommend the use of LaTeX.

Pages MUST NOT be numbered. The title and the author list of an accepted paper can NOT be changed in the final manuscript. The maximum length of a camera-ready paper is 8 pages for full papers, 4 pages for short papers, and one page for poster abstracts. No paper length extension will be allowed.

Papers with formatting that does not eactly follow the template will not be accepted by IEEE Xplore and cannot be published.

You will also need to include a copyright notice at the bottom of the first page of your paper.

  • For papers in which all authors are employed by the US government, the copyright notice is:
    U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
    978-1-4799-4937-3/14/$31.00 ©2014 Crown
  • For all other papers the copyright notice is:
    978-1-4799-4937-3/14/$31.00 ©2014 IEEE

Latex users can add following lines just before \begin{document} for the copyright notice to show up (shown below as an example for the third case above):

\IEEEoverridecommandlockouts\IEEEpubid{\makebox[\columnwidth]{978-1-4799-4937-3/14/\$31.00~\copyright{}2014 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}

MSWord users can use: ‘Insert’ -> ‘Text box’, insert the appropriate copyright notice in the texbox, and place the box (without border) at the bottom left on the first page.

Detailed information on IEEE copyright policy and instructions for authors can be found on the IEEE Intellectual Property Rights page.

to the IEEE conference paper templates page

Step 3: Paper Approval

After carefully checking if your manuscript conforms to IEEE Xplore guidelines, you need to get it approved by IEEE PDF eXpress. We have set up a PDF eXpress page for you to upload your paper for approval.

If the paper conforms to all guidelines, you will receive an email with a watermarked PDF back from PDF eXpress. This is the paper you will upload in the last step.

Do not forget to include the copyright notice in your PDF, as changing the paper later invalidates the PDF eXpress watermark.

If you have not used PDF eXpress before, you will need to create an account first.

You will also need the WONS 2014 conference ID for IEEE PDF eXpress. It is: 33193X

to IEEE PDF eXpress

Step 4: IEEE Copyright Form

IEEE policy requires that, prior to publication, all authors or their employers must transfer to the IEEE any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.

In order to fill in the electronic IEEE Copyright Form, please access the EDAS page of your accepted paper(s), and click on the Copyright form button (located just above the Final Manuscript line). Then follow the on-screen instructions until you are done. You do not need to email it or fax the copyright form.


Step 5: Paper upload

After the above steps have been completed, please upload the PDF that was returned to you by PDF eXpress using the "Final manuscript" button on your paper's EDAS page.

Your paper was approved by IEEE PDF eXplore (in step 3), so feel free to ignore any formatting errors that EDAS reports.


Poster presentations

Authors of papers accepted as posters must format and submit their poster abstract according to the steps at the top of this page.

Each poster will be provided a portrait format pin board of 1.20m × 1.45m (47¼″ × 57″), on which a DIN A0 printout (33⅛″ × 46¾″) should fit nicely.

One of the authors must be present during the poster session to present the poster to attendees.


  • Design the poster to give an overview of your work – you will be able to discuss details in person.
  • Use lots of figures and only small blocks of text – a wall of text is not attractive.
  • Make sure that the small blocks of text can stand alone – that way, if someone comes up to your poster and reads only a small portion of it, it will still make sense.
  • Use lots of white space – light and empty space attracts the eye (and the reader).